Student Records

  • (Refer to Board Policy 7:340)

    School student records are confidential and information from them shall not be released other than as provided by law.  The Principal is the school’s official records custodian and the Assistant Superintendent is the district’s official records custodian.  A school student record is any writing or other recorded information concerning a student and by which a student may be identified individually that is maintained by a school or at its direction or by a school employee, regardless of how or where the information is stored, except as provided in state or federal law as summarized below:

    1. Records kept in a staff member’s sole possession;
    2. Records maintained by law enforcement officers working in the school;
    3. Video and other electronic recordings (including without limitation, electronic recordings made on school buses that are created in part for law enforcement, security, or safety reasons or purposes. The content of these recordings may become part of a school student record to the extent school officials create, use, and maintain this content, or it becomes available to them by law enforcement officials, for disciplinary or special education purposes regarding a particular student.
    4. Any information, either written or oral, received from law enforcement officials concerning a student less than the age of 17 years who has been arrested or taken into custody. 

    State and federal law grant students and parent(s)/guardian(s) certain rights, including the right to inspect, copy, and challenge school records. The information contained in school student records shall be kept current, accurate, clear and relevant.

    All information maintained concerning a student receiving special education services shall be directly related to the provision of services to that child. Per HB 3586, the district will make related service logs available to parent(s)/guardian(s) for students who receive related services, at their child’s annual review or upon request 

    The district may release directory information as permitted by law, but a parent/guardian shall have the right to opt out of the release of directory information regarding his or her child. However, the district will comply with an ex parte court order requiring it to permit the U.S. Attorney General or designee to have access to a student’s school records without notice to, or the consent of, the students’ parent/guardian.Upon request, the district discloses school student records without parent consent to the official records custodian of another school in which a student has enrolled or intends to enroll, as well as to any other person as specifically required or permitted by State or federal law.

    No person may condition the granting or withholding of any right, privilege or benefits or make as a condition of employment, credit or insurance the securing by any individual of any information from a student’s temporary record.  Parents shall have the right to copy any school student record or information proposed to be destroyed or deleted and the school’s schedule for reviewing and destroying such information.  Any complaint about school records should be made first to the Principal and then, if necessary, to the Assistant Superintendent.

    Student Biometric Information Collection 

    Before collecting biometric information from students, the school must seek the permission of the student’s parent/guardian or the student, if over the age of 18. Biometric information means information that is collected from students based on their unique characters, such as a fingerprint, voice recognition or retinal scan.